Proposal Writing (Continue)

I will talk about two things today :

1) Writing proposal for PACT (PART 1)
2) Log Frame (PART 2 )

PART 1

Have you heard about PACT? It stands for Project for Agriculture Commercialization and Trade (PACT). It provides a lots of grant money to the farmers and entrepreneurs every year. PACT call for proposal every year. And many people are interested in applying for that. Usually, people lack the idea of writing proposal so they will ask someone like you guys to help them to write proposal. I used to get a lots of request from my relatives who were interested in submitting proposal.

On my previous lecture you saw a sample of the proposal. It generally includes:

  1. Introduction
  2. Rationale
  3. Previous findings (literature review)
  4. Objectives
  5. Methodology
  6. Beneficiaries
  7. Assumption
  8. Budget
  9. Gnatt Chart
  10. Logframe

But, these days most of the organization have their own format. You simply have to fill in what they ask. They want your answers to be short and specific. So, I have attached a PACT sample proposal guideline. My plan was to fill the whole proposal so that you could use it later when you need to write one. But that was taking too much time. So, I have filled few answers. Basically, just look at the format. And try to imagine what could be the best answer to every questions they ask. If you become able to answers to all the questions in a convincing way then you can write any type of proposals by yourself. So, try it. In Nepal, people will certainly ask you to help to write proposal for PACT or any other organization someday. Hope this sample guideline will prepare you for that.

Annex 4: STANDARD FORMAT FOR PROPOSAL SUBMISSION

SN Documents
1

A copy of registration certificate issued by the competent authorities as
specified in eligibility criteria.

Date of Submission: 1/10/2016

Registration Number:65533/(Office Use)

A. About the Applicant and the Contact Person

I. Brief profile of the applicant and contact person

Details Response
Name of organization submitting the application Abhiyan Dairy Coperative
Full address (Mailing) Dhangadhi Kailali
Type of applicant (Farmer group, cooperative, microenterprise Dairy Cooperative
Date of establishment of the organization 2008
Date of registration at the related organization 6/8/2008
Key value chain function (producer, processor, collector, trader, exporter etc.)- only one Processor
Name of the current chairperson  
Telephone number  
Contact person's name  
Relationship of the contact person with the
applicant (e.g., chairperson, member, external resource person, neighbor etc.)
 
Telephone number of the contact person  
Email address, if any  
Fax, if any  
Total grant amount requested Rs.
Contribution of the beneficiary/applicant Rs.
Recipient of other externally funded projects If yes, name of the organization
and purpose of the grant/assistance

 

II. Description of the applicant (Provide a brief description of your current business, main activities, assets (financial, human and physical)- (Max 300 words)

Dairy cooperative established by active farmers......collects 300 litres milk daily ... process it...has
customers all over Kailali district..... Annual turnover of .....lakhs....employing 25 staffs.....
has own office building .....milk pastuerizer, ice cream machine

III. Why did you applied for PACT's matching grant? What would you like to achieve through the grant amount, if approved? (Maximum 200 words)  We want to add value chain to our products and develop our cooperative as one of the leading dairy product manufacuteres inthe kailali district

B. About Project Proposal

IV. Project proposal title  establishment of value chain in dairy products

V. Objective of the proposal (Brief, in bullet points, maximum 3)

  • To diversify the dairy products
  • To increase income of the cooperative members

VI. Target direct beneficiaries (see the definition of the direct beneficiary below)

dairy farmers of .......community

VII. Location of the project/sub-project sites

  • District
  • VDC/Municipality
  • Wards:

VIII. Value chain applied:

IX. Experience in the value chain applied (Maximum 500 words)

(Note: Please provide copies of certificates of awards and prizes if received from any reputed government, non-government or international organizations and also pictures (photos) of on-going activities in the proposed sub-project sites as evidence of
experience)

X. What are your constraints and challenges to expand business/commercialize the value chain for which you have submitted the proposal/request for PACT's matching grant?

XI. In your opinion, how aforementioned challenges/constraints could be met?

XII. What would you like to achieve in terms of increase in number of direct beneficiaries1, coverage, production, productivity, quality improvement,

1Direct Beneficiaries: Direct beneficiaries are those members of a grant applicant (GA) who would directly participate in the proposed sub-project by providing part of share/contribution in cash subject to the approval of the proposal as agreed by successful applicant (Grant recipient) and also contributing to the PACT objective as well. This implies that all direct beneficiaries are members of a grant recipient but all members may not necessarily be direct beneficiaries reduction in cost of production etc. if your proposal is selected. Be specific and concise

  •  Number and type of beneficiaries:
  • Coverage (Hectare or Number):
  • Production (Quantity, Mt or Litre as applicable )
  • If any other, specify

XIII. How is your project proposal different from what you and others have been doing at present? Describe your         innovativeness. (Maximum 200 words)

XIV. Present income expenditure analysis at least for three years demonstrating that the income is greater than the cost?

XV. How your activities and the organization is directly linked with the other value chain participants in the proposed value chain. Describe in the following table.

SN Name of the organization/
entity
Type of the organization mentioned in column 2 (farmer group,
cooperative,
private firm,
Government,
Financial institution)
Key value chain functions of
the
organization listed in column 2 (Production,
Processing,
input supplier Trader,
Collector,
Exporter etc)
How your
organization
/ group (applicant) is
related or linked with
the
organization
you
mentioned in column 2
Since when your
organization is linked with
this organization)
Describe the type of
linkage with
the
organizatio
n you
mentioned in column 2. (Regular,
Occasional,
Less frequently)
1 2 3 4 5 6 7
             
             
             

 

XVI. What is your plan for further strengthening value chain linkages and collaboration?

XVII. Please provide cost breakdown of the proposed key activities by proposed funding sources.85

 

XVIII. Provide cost summary by type of cost and financing sources based on data and information in above table.

S.N Funding source NRs
1 Applicant’s contribution (Own source as equity, own investment and credit

(a) Capital

(b)Recurrent

Sub-total

2 Grant requested from PACT

(a) Capital-

(b) Recurrent-

Sub-total

3 Total Investment

(a) Capital-

(b) Recurrent-

Sub-total

 

XIX. Time frame (Project Period)

XX. Why do you think that your organization/entity is the most deserving and competent for PACT's matching grant assistance? (Maximum 200 words)

C. Environment and Social Safeguard Measures

Provide the declarations about the following environment and social safeguard measure

Questions Response (Yes/No) If yes in the surroundings, please specify, how far (approx km) it is
located?
1. Will the proposed sub-project intend to use or depend on any resources of national parks and protected areas or any critical aquatic and terrestrial habitat area?    
2. Will the proposed sub-project be implemented
in areas surrounding national parks or protected areas
   
3. Will the proposed sub-project be implemented
in areas surrounding forest or wildlife areas
other than national parks and protected areas?
   
4. Will the proposed sub-project be implemented
in the areas surrounding water bodies, lakes
and ponds and intend to use or depend on them for the implementation
   
5. Will the proposed sub-project be implemented
in areas located in high risk zone such as landslide prone area, steep slopes, highly degraded land in hills, riverine area susceptible to annually flooding, or in areas causing largescale soil erosion
   
6. Will the proposed sub-project involve land clearance on very steep slopes?    
7. Will the proposed sub-project be implemented
in the areas surrounding heritage site/religious
temple/religious site/grave yard?
   
8. Will the proposed sub-project involve logging?    
9. Will the proposed sub-project endanger
indigenous plant species of ecological significance
   
10. Will the proposed sub-project involve activities
that are likely to make irreversible adverse impact on indigenous communities, women and vulnerable groups?
   
11. Will the proposed sub-project include any activity that promotes or involves incidence of child labor?    
12. Will the proposed sub-project require some families losing their farm land and assets on the land?    
13. Will the proposed sub-project cause
displacement of families due to implementation
or construction of infrastructure?
   
14. Will the proposed sub-project use pesticides
and chemicals?
   
15. If yes to the question number 14, please give the names of major pesticides and chemicals?    
16. Will the proposed sub-project benefit ethnic groups living in the surrounding of the subproject?    
17. If yes to the question number 16, please provide approximate proportion by ethnic
groups
   

Specific activities or practices proposed to prevent or mitigate any environmental or
social problems that may arise from the implementation of the proposal, if selected.

(a)
(b)
(c)
Representing authorities from the grant applicant

  Chairperson* Contact person
Name    
Signature    
Date    

* If chairperson and contact person is the same person, please include here the vice chairperson or any other members of the executive committee.

PART- 2 (Logframe for proposal)

Logframe is the tabular representation of your whole project. Sometimes judges may actally look at your logframe
before reading your whole proposal. Below is a very good example of logframe. Zoom in if the letters are small to
understand

TITLE: ECONOMIC UPLIFTMENT OF DAIRY FARMERS IN CITWAN DISTRICT THROUGH INTRODUCTION OF UREA MINERAL MOLLASSES BLOCK

Narrative Summary Objectively Verifiable Indicators (OVI) Means of Verification Assumption
Goal: To raise living standard of farmers in Chitwan district through UMMB technology      
Purpose: Use of UMMB by livestock farmers in Chitwan district and increase in milk By the end of project, at least 60% of livestock farmers in the project area will use UMMB and increase milk production by 15% Post Project Survey Milk co-operatives data Farmers are receptive to new technology

Outputs:

1. Number of livestock farmers and total milk production assessed

2. Farmers made aware about UMMB technology

3. Women farmers in Chitwan district empowered

4. Farmers became able to prepare UMMB at their level

5. Total milk production in Chitwan district increased

Total number of livestock farmers and their milk productivity will be known by August 2012

Fifteen awareness campaign will be conducted, 5 radio programs broadcasted and booklets related to UMMB will be published by December 2012

Thirty seven female farmers’ group will be formed in each VDC and leadership and personality development trainings will be conducted in each group by April 2013

37 trainings will be conducted in female farmers’ group in each VDC by the end of August 2013

Milk production will be increased by 15% by the end of the project

Data from DLSO +Data from milk-co-operatives in Chitwan district

Post Project Survey Project Report

 

Final Project Report

 

Final Project Report

 

DLSO +Dairy Co-operatives data

DLSO and Co-operatives have maintained relevant data

Local people will cooperate

Female farmers will cooperate

Farmers are willing to test their learning

Adoption of UMMB technology by all the farmers

 

Activities Budget

1.1 Data collection from DLSO and Milk Co-operatives

2.1 Conduction of awareness campaign (15 number)

2.2 Broadcast of Radio Programs , five episodes in local community radio

2.3 Publication of booklets 500 pieces

3.1 Women’s farmers groups formation

3.2 Leadership and personality development fund to the members of each group

4.1 Training on UMMB preparation

5.1 Post project survey and report preparation

TOTAL:

Rs. 7,000

Rs. 45,000

Rs. 25,000

Rs. 12,000

Rs. 40,000

Rs. 90,000

Rs. 1,40,000

Rs. 40,000

Rs. 3,39,000

 

GAANT CHART

90

 

 

 

 

 

 

 

Mentor
Weight
-28

 

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